Sample Budget
Every Report to the State will have a different budget, based on the activities planned and the number of delegates participating. Here is a sample budget that includes a breakfast and a parade.
| Income |
|
| Participant fees |
4,857 |
| Sale of programs |
9,047 |
| Total revenue |
13,904 |
|
|
|
| Expenses |
|
| Medical, health, and safety supplies |
363 |
| Program supplies |
885 |
| Office supplies |
12 |
| Catering |
3,808 |
| Postage |
305 |
| Site or facilities rental |
4,833 |
| Printing—in-house |
26 |
| Printing—outside |
150 |
| Recognition awards—volunteers |
45 |
| Recognition awards—youth members |
1,971 |
| Total expenses |
12,398 |
|
|
|
| Revenue (deficit) over expenses |
1,506 |
Funding Your Report to the State
As shown in the sample budget, you may cover your report-related expenses, in whole or in part, through participant fees. An example of possible participant fees might be: $5 for registration, $15 for breakfast, $4 for additional patches, etc.
For simplicity, registrants might pay a flat, all-inclusive fee: $25, for instance. The registration fee would include meals, patches, and all report-related activities.
Alternatively, a sponsor (such as the state capital’s Rotary Club) might be found to cover the costs of youth delegates’ meals, travel, and other report-related expenses.